Association dues
Membership dues for clubs and associations
Kwessa keeps your association’s dues, spending and decisions in one place: dues raised for every member on time, receipts sent for you, spending approved by a second officer, and accounts ready for the AGM. Members ask WhatsApp about their dues and the rules.
Example Association
EmailedRCT-2026-00128
The problem today
- The dues list lives in one person’s spreadsheet, and each new executive starts again.
- Chasing late payers happens one awkward message at a time.
- Spending is agreed in a WhatsApp chat and hard to trace later.
- Members question every figure, and the treasurer has only a spreadsheet to show.
How it works on Kwessa
Example Association
What’s the fine for missing a general meeting?
GHS 20.00, under Article 9.3 of the bylaws.
Example Association
Pending approvalPV-2026-00014
Needs another officer’s approval. Efua can’t approve her own voucher.
- 1
Every member on the register
Import the register from Excel, and put members on a dues plan: monthly, quarterly or yearly. Kwessa raises each member’s dues on the day.
- 2
Reminders and fines by your rules
Members behind on dues get a WhatsApp reminder on the days you pick, and anyone can reply STOP. Late fines follow the rules your association agreed, and can be waived with a reason.
- 3
Receipts without the book
Each payment gets its own receipt number, and the PDF goes to the member by email.
- 4
Spending with a second signature
Every payment out goes on a payment voucher. Above the amount you set, another officer approves it, never the one who raised it.
- 5
Rules members can ask about
Publish the constitution and bylaws in Kwessa. Members ask the WhatsApp assistant a question, and the answer names the article it comes from.
- 6
Ready for the AGM
Meetings, minutes and resolutions are on record, and the annual accounts, cash book and arrears report print as PDF. Every change is on a tamper-evident audit trail.
Questions
Keep every member on one register with a dues plan, record each payment once with a receipt, and let members see their own standing. Kwessa does all three, and reminds members who are behind on WhatsApp.
Yes. Each member’s pledge or dues goes on a weekly or monthly plan, payments are receipted, and the reports are ready to read to the congregation.
Yes. They pay the association’s account by bank transfer or MoMo and paste the payment message to its WhatsApp number for the treasurer to confirm. Numbers from any country work.
Nothing is lost. The books, receipts, minutes and documents stay in Kwessa, and the new officers take over with their own sign-ins.
No. Members pay the association directly. Kwessa keeps the records.
What it uses
- Members
- Contributions & collections
- Accounting & reports
- Payment vouchers
- Governance
- WhatsApp assistant
The plan for it
Pro
GHS 400 a month · up to 200 members
Pro has everything above.