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Group contributions

Manage group contributions without the spreadsheet

Kwessa keeps your group’s contributions in order: each member’s dues raised on time, every MoMo, bank or cash payment recorded once with its own receipt, and a list of who is behind that is always right. Members check their own figures on WhatsApp.

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The problem today

  • Payments arrive by MoMo, bank and cash, and the treasurer matches screenshots in the group chat by hand.
  • The contribution sheet lives on one laptop, and nobody else can say who is behind.
  • Members ask the treasurer for their balance, one message at a time.
  • Receipts are written in a book, or not at all.

How it works on Kwessa

  1. 1

    Bring your sheet in

    Import your member list and past contributions from Excel or CSV. Kwessa checks every row and imports only a clean sheet, so the records start right.

  2. 2

    Set the contribution plan

    Pick the amount and how often it is due: weekly, monthly or another schedule. Kwessa raises each member’s contribution on the day, and pays the oldest one first when money comes in.

  3. 3

    Record each payment once

    MoMo, bank transfer or cash, each payment is recorded once against the member. A member who pays ahead has the next months paid at once.

  4. 4

    Members report payments on WhatsApp

    A member pastes the MoMo message, or sends a screenshot, to the group’s WhatsApp number. It waits in the treasurer’s payment queue, and nothing is recorded until the treasurer confirms it.

  5. 5

    A receipt for every payment

    Each payment gets its own receipt number, and the PDF goes to the member by email, or on WhatsApp if the group turns that on.

  6. 6

    Know who is behind

    The arrears list is always current. Reminders go out on WhatsApp on the days you pick, and late fines follow the rules your group agreed.

  7. 7

    Reports in a click

    Contributions, the cash book and the income statement print as PDF or Excel, and every member can download their own statement.

Questions

Put members on a contribution plan in Kwessa and record each payment as it comes in. Kwessa raises each period’s dues, shows who has paid and who is behind, and sends each member a numbered receipt.

Yes. Members pay the group’s own MoMo or bank account and paste the payment message to the group’s WhatsApp number for the treasurer to confirm. With the group’s own Paystack account connected, members can also pay from a MoMo prompt on their phone.

Yes. Members ask the group’s WhatsApp number what they have paid and what they owe, and can download their statement. They don’t need to install an app.

Yes. Import members, past contributions and fines from Excel or CSV.

No. Members pay the group directly. Kwessa keeps the records.

Groups it suits

What it uses

  • Members
  • Contributions & collections
  • Accounting & reports
  • Payment vouchers
  • WhatsApp assistant

The plan for it

Pro

GHS 400 a month · up to 200 members

Pro has everything above.

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Give your treasurer their evenings back.

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