Use case
Alumni associations
Keep a large year group’s dues, projects and constitution in one place.
For example: Old students’ associations, Year groups, University alumni chapters.
See also: association dues
Example Old Students
Payment made for GHS 200.00 to EXAMPLE OLD STUDENTS. Transaction ID: 41873306112
Thanks, Kofi. It’s with the treasurer to confirm. Your receipt will follow.
Payment queue
Kofi Boateng · MoMo · GHS 200.00
The problem today
- Members are spread across Ghana and abroad, and the dues list lives in one person’s spreadsheet.
- Project money for the old school gets mixed up with everyday dues.
- Nobody can find the latest copy of the constitution.
- Each new executive inherits a WhatsApp chat history instead of the books.
How it might run on Kwessa
Example Old Students
What’s the fine for missing a general meeting?
GHS 20.00, under Article 9.3 of the bylaws.
Example Old Students
Pending approvalPV-2026-00014
Needs another officer’s approval. Efua can’t approve her own voucher.
Here’s how an old students’ year group of about 150 members might run on Kwessa.
- 1
The association’s own address
The executive uploads the crest. The association gets its own web address on Kwessa, and its emails, receipts and reports carry its name and logo.
- 2
Everyone on the register
The secretary imports the member list from Excel. Members are invited to sign in for their own statement, and can ask the WhatsApp assistant about their dues and payments.
- 3
Dues from anywhere
Members pay monthly dues by MoMo or bank transfer and paste the payment message to the association’s WhatsApp number. The treasurer confirms each one before it is recorded.
- 4
Gifts counted apart
If a member sends more in one payment than the dues plan allows, the extra is recorded as a donation, so gifts are never confused with dues.
- 5
Projects paid with approval
When the group funds a project for the old school, each payment to a contractor goes on a payment voucher that a second officer approves.
- 6
The constitution, answered
The constitution is published in Kwessa, with every past version kept. Members ask the WhatsApp assistant about the rules, and the answer names the article it comes from.
- 7
A clean handover
When a new executive takes over, the books, receipts, minutes and documents are all there, and every change is on the audit trail.
What it uses
- Members
- Contributions & collections
- Accounting & reports
- Payment vouchers
- Governance
- WhatsApp assistant
Questions
Members pay the association’s account by bank transfer or MoMo and paste the payment message to its WhatsApp number on Kwessa. The treasurer confirms each one before it is recorded, and phone numbers from any country work.
In Kwessa, anything a member sends beyond what the dues plan allows is recorded as a donation, and each project payment goes out on a payment voucher that a second officer approves.
Yes. The constitution is published in Kwessa with every past version kept, and members ask the WhatsApp assistant about the rules. The answer names the article it comes from.
The books, receipts, minutes and documents all stay in Kwessa, every change is on the audit trail, and the new officers sign in with their own accounts.
The plan for it
Pro
GHS 400 a month · up to 200 members
Pro has everything above. Big groups: Starter covers up to 50 members and Pro up to 200. Premium has no limit, for a whole old students’ association.