Welfare dues
Welfare dues, collected and accounted for
Kwessa runs your welfare fund: each member’s welfare dues raised and receipted, claims for bereavement, illness, weddings and births checked against your rules and paid only with approval, and accounts any member can follow at the AGM.
Example Welfare Association
Pending approvalPV-2026-00014
Needs another officer’s approval. Efua can’t approve her own voucher.
The problem today
- Welfare dues are ticked off in an exercise book, and nobody is sure who is behind.
- When a member is bereaved, the money goes out fast, and the paperwork catches up later, if at all.
- Whether someone may claim depends on who remembers the rules.
- At the AGM, the accounts are questioned because only the treasurer can explain them.
How it works on Kwessa
Example Welfare Association
EmailedRCT-2026-00128
- 1
Welfare dues on a plan
Set the welfare due, how often it falls and any enrolment fee. Members are enrolled when they join, and each period’s dues are raised for them.
- 2
Dependants on record
Members’ spouses, children and parents are recorded with the date the association was told of them, so a waiting period is never a matter of memory.
- 3
Claim types with rules
Bereavement, illness, hospitalisation, wedding, birth: each claim type has its amount, who it covers, a waiting period, yearly limits and the documents it needs.
- 4
Every claim checked
A claim is checked against the rules: is the member enrolled long enough, up to date on dues, within the year’s limit? A rule that may bend needs an approver and a reason.
- 5
Paid with a second signature
An approved claim is paid by payment voucher. Another officer approves it, never the one who raised it, and the fund can never be paid below the floor you set.
- 6
Private where it matters
What happened and the documents behind a claim are seen only by those who handle claims and the member. They never reach the ledger, the group chat or the WhatsApp assistant.
- 7
Accounts members can follow
The fund’s balance, dues paid and claims paid are a click away as PDF or Excel. Members ask on WhatsApp where they stand.
Questions
Software that keeps a welfare association’s books: who has paid their welfare dues, who is behind, which claims were paid and why. Kwessa also checks claims against your rules and needs a second officer to approve each payout.
Yes. Set up a bereavement claim type with its amount, who it covers (the member, a spouse, a parent and so on), a waiting period and the documents it needs. Each claim is checked against those rules before it is paid.
Yes. Members ask the association’s WhatsApp number whether they are up to date and how their claims stand, or see it in the app if the association turns that on.
Yes. Staff welfare schemes, hometown associations and funeral funds all run the same way: regular dues in, claims out by the rules.
No. Members pay the association’s own account. Kwessa keeps the records.
What it uses
- Members
- Contributions & collections
- Accounting & reports
- Payment vouchers
- Welfare fund
- Governance
- WhatsApp assistant
The plan for it
Pro
GHS 400 a month · up to 200 members
Pro has everything above.