Professional and residents’ associations

• Members question every payment, and the treasurer has only a spreadsheet to show.
• The bylaws are a PDF nobody reads, so the same questions come up at every meeting.
• Spending is agreed in a WhatsApp chat and hard to trace later.

Here’s how an estate residents’ association of about 90 members might run on Kwessa.

1. 1

   Dues for the essentials

   Members are on a monthly dues plan that covers security and upkeep. Late payers earn the fine the association agreed, and reminders go out on WhatsApp if it turns them on.

2. 2

   Rules members can ask about

   The constitution and bylaws are published in Kwessa, each change a new version. Members ask the WhatsApp assistant a question and get an answer that names the article.

3. 3

   Fines under the bylaws

   A fine for breaking a rule is recorded against the member and shows in their account until it is paid or waived with a reason.

4. 4

   Meetings and votes

   The AGM and any extraordinary meetings are scheduled, attendance and minutes are kept, and resolutions go to a vote.

5. 5

   Spending with a second signature

   The security company’s monthly bill goes out on a payment voucher. Above the amount the association sets, a second officer approves it.

6. 6

   A trail nobody can edit

   Every change is on a tamper-evident audit trail, and nothing is ever erased. Reports and exports are there whenever a member asks.

• Members
• Contributions & collections
• Accounting & reports
• Payment vouchers
• Governance
• WhatsApp assistant

Pro

GHS 400 a month · up to 200 members

Pro has everything above.